The Ontario Association of Architects (OAA) and the Ontario General Contractors Association (OGCA) have released a new version of their co-authored OAA-OGCA Take-Over Procedures document.

Also known as Document 100-2025, the resource outlines recommended steps for the closing stages of a construction contract as the owner assumes control of the project from the contractor. It is intended as an educational resource for clients, lawyers, consultants, subcontractors, and other stakeholders.

The associations say the new version of the document was prompted by several factors, including  changes to CCDC contracts, particularly the introduction of the Ready-for-Takeover concept; the need to clarify that an application for release of holdback was not subject to the prompt payment provisions of the Construction Act; and concerns that some of the existing wording had not kept pace with current industry practices.

The development of the new Document 100 included consultation with members of the OAA Practice Resources Committee, the OGCA board, and external legal counsel.

“The OGCA and OAA have continuously worked together toward the creation and distribution of industry documents to be used by all stakeholders. Standardized contracts, policies, and procedures serve to better the entire industry,” said OGCA Chair Greg Brokenshire.

The OAA and OGCA are now determining a transition period for the older version of Document 100, as projects already underway will have referenced its contents.

The groups say they will also continue to monitor any need for updates due to changes in legislation, including the expected regulations under the Construction Act.